There's no doubt about it. We're under more pressure to produce, stay organized, and pivot frequently throughout the day. Simplifying the workday then, not only makes sense but also leads to greater productivity. 

You may have noticed how much simplifying a recurring task in your personal life has helped. Maybe it's planning time to update your checkbook every other day or twice a month. Perhaps, it's placing an order for grocery pickup and shaving an hour or more off your in-store time. 

Simplifying your workday can be as easy--or complicated--as you make it. If you're an overachiever, perhaps you want to tackle several of these 25 simplification tasks suggested by Entrepreneur.

If you're looking for some easy wins, then try one of these 3 ways to simplify your workday. 

Tip #1:  Start at the Very Beginning
In the musical, The Sound of Music, Maria reminds us, "Let's start at the very beginning. A very good place to start." 

Theater geek or not, you'll likely agree. The trick is to find out what IS the very beginning. The easiest way to find that is to work backward. If your goal is to bring in more revenue, look at the ROI of the tasks you know need to be accomplished. 

Ask yourself, "Which ONE of these tasks will bring in the greatest ROI?" Then focus on that task. That is your starting point or beginning. Nothing else gets added to your to-do list until this task has been undertaken. 

Tip #2: Say No to Something
Saying yes is easy. For some of us it's automatic. Before a request has even been finalized, we find ourselves nodding along, agreeing that it's important and inevitably, that we need to do it. 

Remember, as best-selling author Annie Lamott once wisely said, "No is a complete sentence". 

Say no to something today. It could be as big or small as you're comfortable with. Say no to spacing out by surfing online or "just checking email" for the 20th time in an hour.

Say no to a coworker who pleads for help at the 11th hour...after assuring you that they had everything under control and could meet the deadline they knew about weeks ago.

Say no to scheduling yet another Zoom call when a quick email will get the same results. 

Tip #3: Curate Constantly

Freelancers often find that when they first go out on their own they are able to get much more done in less time. This causes elation in some, trepidation in others. Some of us only feel productive if every last minute of the workday (and then some) are full of activity. 

The thing is, busy doesn't mean productive. I can get more done in three hours of uninterrupted time than I could eight hours at a job I once held where a micromanaging boss loomed over my shoulder constantly. 

So, curate. Learn to cut out the things that are great but not essential. Cut out the virtual calls, online networking events, and "perfect" project results--that in actuality are only five to ten percent better after another six hours of tweaking. 

Curate your workday so that you have energy left for the rest of your life. Especially now, as so many of us juggle the strain of homeschooling or parent care, additional duties around the house and/or general stress over COVID-19. 

​Simplifying as a Form of Self-Care

By simplifying our workdays, we are taking better care of ourselves. And we may find that by doing so, we build up the ability to simplify other areas of our lives, too. 

If you're looking for more tips on simplifying at work, home, or in your personal life, I strongly recommend visiting Leo Babauta's blog, Zen Habits. 

What do you think? What benefits have you noticed in simplifying your workday and what challenges have you experienced in doing so? 

This topic may cause you to dislike me. It might make me appear judgmental, snobbish, and holier-than-thou. I'm willing to take the risk because it's important. 

"Who does she think she is," you might snarl as you wave your fist in the air, "to tell ME how my business looks? And anyway, these aren't pajamas~they're yoga pants!" 

Let's Start with a Story...

I was enjoying an unexpected dinner out with my husband recently. As we sat in the steamy dining room of our favorite local Chinese restaurant, I watched the customers coming in. Upon arriving, they either nabbed an empty table or picked up paper sacks of food to take with them. 

Even though I live in a rural area, I was surprised by how casually most were dressed. Jeans, yes. But sweatpants, yoga pants, plenty of flannel (not all of it clean looking) and more "relaxed" attire was the norm. 

Call me old-school ('cause I am) but I was taught that when you leave the house, you get judged by how you look. In other words, holey, ripped clothes weren't allowed.

My mother and I once had a huge blowout fight about a pair of ripped jeans I wanted to wear to a concert as a teenager. I refused to take them off. She refused to take me while wearing them. Guess who won?

I spent the night writing angrily in my journal and blasting grunge music. 

How We Write Matters to Our Business

As I watched people coming into the restaurant, it struck me: the way we dress is a form of communication. It tells the people around us something about us. Most of my fellow diners that night were saying, "comfort is more important to me than appearance". A couple were saying, "Stay away from me," and one was definitely shouting, "I love my pajamas and refuse to be constrained by public opinion!". 

Have you ever considered how your business appears to others by the quality of its written content? As business owners, we wouldn't consider showing up at a meeting dressed in our Saturday-morning sweats. Why do the same thing with our website text, blog posts, newsletters or case studies? 

The Case for an Expert Copywriter

"Oh, I don't need a writer." Many people over the past 12 years I've been writing professionally have told me this. "I'm working on a novel in my free time and I really like to write." 

That may be. But writing is more than just getting words on paper (or a screen). It's about communicating efficiently and effectively with your audience. It takes more than the mechanical skill of being able to type. More than the practice of penning a novel or poetry in your free time. 

Writing requires organization and the ability to curate and cull words and ideas. Very often it means doing a lot of research, then taking that research and creating a compelling narrative that draws readers in. Just because we can do something, doesn't mean we should. I can clean and bandage my son's finger after he stabs himself with a fondue skewer (which he did on Christmas--he's fine, thanks). Doesn't mean I'm a doctor or nurse. 

Writing--like dress--communicates so much more about a business than many of us realize.

I've written before about writing effective content and whether it resembles more of a Snickers bar or a big pouf of cotton candy. I'm not here to tell you how to write or how to dress--it's a free country.

I would like to remind you though, of the importance of written communication in your business. If you're not saying the right thing at the right time, are you growing your business the way you want? Are you attracting the high-quality talent that you want?

Just like I don't trust myself to prepare my own income taxes, not everyone who can write, should. 

This is why I love working with clients who "get it": those who already know the value that a professional copywriter offers and are ready to get started on the project--whether that's writing new website content, well-researched, SEO-rich blog posts, or sparkling clean newsletters to entice their clients. 

I still don't leave the house without double-checking my appearance. For that I have my mother--and my mirror--to be grateful for. 

What do you think? Am I putting too much emphasis on appearance? Do you believe that dressing--and writing--aren't as important as I believe? Please let me know in the comments. 

Lacey, a twenty-three year-old from Scranton, decided to stay in Burlington, VT, after finishing college. Fresh out of an internship as a physical therapist and with the necessary licenses in place, Lacey is ready to seek employment. 

There are several options available to her. As a physical therapist--one of the top growing jobs in the U.S., at present, she has her pick of places to work. The local hospital has little appeal, but Lacey can choose from one of several senior care facilities, the Visiting Nurses Association, private care situations, and even alternative health clinics. 

Millenials (born 1981-1996) and now Gen Z (born 1997-2012) are stressed generations. While some might still poo-poo the idea of climate change, Millenials and Gen Z are worried about it, and rightly so. 

A recent study by the Hartman Group, Health + Wellness 2019, indicates that stress and anxiety are on the rise. The study, which the firm conducts biannually, collects and analyzes data from 1,904 adults in the U.S., from ages 18-73. 

Study results show that Millenials and Gen Z'ers are very concerned and stressed about climate change and what it means for their future. 

A business that is more sustainable in nature (uses alternative energy sources, built with eco-friendly materials, conscious of its impact on the world) score higher in the minds of most professionals in these generations. On-site composting programs, using renewable resources, sourcing food and other materials locally are a few others ways in which small businesses can be more appealing. 

Millenials and Gen Zer's are also looking for unique perks at work. Sure, a paycheck and decent salary are important to them. But this group of professionals wants more than simply money: they want to work for businesses with values that line up with their own. 

Additionally, they want jobs that feel less like jobs and more like callings. Businesses in general have a lower-than-average standing in the eyes of Millenials and Gen Z. An article in Bloomberg Business discusses the more pessimistic view these generations have on businesses and corporations. 

This video offers a funny look into the lives of two fathers for help if you're struggling to tell the differences in the baby boomer and Millenial generations. 

But what about small businesses that aren't green or philanthropic in nature? Is the outlook grim for companies selling widgets that don't have overarching values? 

Not necessarily. There are other work perks that are important to these generations.  Small business can attract and retain great Millenial and Gen Z talent by getting creative. ​

Millenials and Gen Z professionals crave flexibility. That might look like the ability to work from home, at least part of the week. It may include flexible work hours or travel perks. Millenials in particular, value travel more than the more traditional route of buying a house.

Health insurance is another big one. After coming off of their parents insurance and burdened with student loan debt, Millenials and Gen Z'ers are seeking solid health insurance. An employer that adds in pet insurance scores even higher in their books. 

Reimbursement for part or all of their commuting expenses is appreciated and off-site team-building events are other great ways to draw in Millenials and Gen Z professionals. 
​

Perhaps more than anything, younger workers are seeking authenticity in their employers. With social media as a cornerstone of information in the business world, your company must really "walk the walk and talk the talk" in order to draw and retain high-quality Millenial and Gen Z talent. 

So, what does our twenty-three year-old PT, Lacey, choose? A job with a recently revamped alternative health care system which travels to patients' homes to perform physical therapy, rather than see patients in a brick-and-mortar facility.

Lacey loves the flexibility the position provides her with. The company-issued laptop means that she can take care of all her patient notes and follow up from the comfort of home. And the great healthcare benefits for her and her cat, Brutus, are wonderful additions. Lacey also enjoys the biannual, off-site nonprofit fundraisers that she attends with her colleagues with monies donated making their community a better place to live and work. 

What do you think? Have you found certain perks and benefits draw great Millenial and Gen Z talent to your business? 

Everyone wants to write content for their website that is effective, compelling, and connects with their audience. Maybe you're in a marketing position at a small company, a small business owner in Vermont or beyond, or work for a marketing agency. You know that creating shareable stories through your marketing is extremely important. 

But how can you know for sure if your content writing is all of the above, or is what I call cotton candy writing? In Part I of the Effective Content Writing series, we discussed the basics of writing content and how to make it effective. 

Now, let's break down the two most common types of content writing and determine which works best for you and your business. 

Two Types of Content Writing: Cotton Candy and Snickers

Cotton candy writing: contrary to popular belief (mostly by academics and old school business owners who shiver at the thought of conversational writing appearing publicly), cotton candy writing does have it's place. Content writing at its core is made up of frequent posts--blogs, social media posts, case studies, and more--crafted with SEO terms and keywords and neatly packaged up online. 

According to curata.com, "Original created content is the linchpin of any content marketing strategy."  
​

Note the focus on original content writing. That's an important key and one we'll look at in a future post. Contrast cotton candy writing with Snickers writing. 

Snickers writing: Snickers bills itself as the candy bar that "really satisfies".  More recently, its marketing gurus have re-billed it as the candy bar that can help ravenous hunger pangs because, "you're not you when you're hungry". 
​

Snickers really satisfied me as a kid. I was raised by two back-to-the-land parents who were into organic gardening, living like we starred on Little House on the Prairie, and of course, eschewing sugar in all its forms. When I got my sweaty little paws on Snickers bars at my grandparents house or on Halloween, you can bet I dove in with pure glee. 

Snickers writing is heartier, meatier content writing. It's text that's carefully researched, thought out and planned ahead of time. It's often used in conjunction with an editorial calendar. The behind-the-scenes work is what makes this type of writing more interesting and effective. At its base, this type of content is fantastic storytelling. 

I'm not here to tell you that one type of content writing is better for you or your business than another. As a writer, storyteller and formerly-trained journalist I'm drawn to Snickers writing. But in the past I've worked with clients focused solely on cotton candy writing. It worked for them and fit into their long-term goals. 

If you're a business owner or marketing manager and are worried that your content appears like cotton candy when you're shooting for Snickers, here are three tips to help you differentiate. ​

Is Your Content Writing Fluffy Like Cotton Candy? 3 Ways to Tell

1. It leaves the reader unsatisfied.  Have you ever jumped into reading a blog post, certain that the shiny, flashy title's promise was just around the corner? And then reached the end of the article and felt...deflated? This is a good example of cotton candy writing: it promises but doesn't deliver. 
2. It leaves questions unanswered.  My fellow High Seas fans will agree with me that Season Two was nowhere near as satisfying as Season One of this Netflix original. (I admit, I'm continuing to watch only because of my obsession with the vintage clothes...swoon!) There are a lot of unanswered questions so far in this season. The biggest being what the heck happened to the intriguing plotline in the last season? Cotton candy writing can leave readers feeling like this after reading an article. "But wait, I don't understand...." isn't a phrase you want anyone to leave your site uttering. 
3. It can be effective.  "Wait, what? I thought Joy just said that she preferred to write like a Snickers bar?" True. But there is a place to use cotton candy writing. It can build your web traffic and drive more traffic to your site. SEO-heavy posts can make your site rank higher with Google and other search engines. But you risk turning away more discerning readers and potential customers with generic, run of the mill type of content. For some business owners, it's worth it. For others, it's not. 

As a business owner or marketing director, you must decide: is the potential for higher rank online is a priority? Or is providing thoughtful, compelling content more important? 

If you're worried that you're online content resembles cotton candy more than Snickers and would like a second opinion, please get in touch. I'd be happy to review your current online content and share my thoughts. ​Maybe we can split a Snickers and munch away while we chat. 

Ever feel like you're shouting into the void when it comes to creating online content? Whether you have big plans to hire out content writing services in 2020, or are determined to keep plugging away at it yourself, this article will help ground you in the world of content writing. 

This is Part I in a series of content writing posts. It assumes that you're a small business owner who: 

1. Is confused about what sets content writing apart from other types of marketing
2. Isn't sure if you need it for your business OR
3. Writes content for your business but is not seeing results

Content Marketing: a Definition
According to intensive research (okay, Google), it appears no one knows who first coined the term content writing. It's cousin, copywriting, has been around for a lot longer. According to Copyblogger, the guru of copywriting, the term is defined as this: 

"Copywriting is the art and science of strategically delivering words (whether written or spoken) that get people to take some form of action." 
​
Note: people sometimes confuse copywriting with copyright. The two are not related: copywriting deals with written communication while copyright deals with security for people's creative works. 

Doesn't Every Small Business Owner Write Content?

Yes. If you have a blog or an account on Instagram, Twitter, LinkedIn or Facebook, then you are creating content for these platforms. The trouble with writing content for most business owners is three-fold: 

1. You get busy with other, more important things...say, the service or product that you sell which actually keeps you in business.
2. While you're a solid writer, you haven't taken content writing courses, learned the lingo or written hundreds or even thousands of articles, blog posts, case studies, newsletter articles, or social media posts. Not because you're lazy or inept but because of reason #1. 
3. It takes time, effort and practice (lots and lots of practice) to become effective in communicating to your audience. You could learn these skills. Or you could hire a content writer and free up your valuable time for priority tasks. 

What Makes Content Writing Effective? 

This is a question I'm often asked indirectly by clients. Sure, they get that I'm a writer. They can see from my bio that I've been at this for nearly 12 years. But is my writing really effective? 

I completely understand a client's hesitation. When you're handing over hard-earned money, you want to see results, otherwise you won't stay in business very long. So, let me give you a quick example. 

An Example of Effective Content Writing

When *Roger came to me, he was worried. His new website was about to launch and he wasn't confident the writing was going to draw in readers. Because Roger's company sold high-tech medical goods, it was important not only that the language was engaging, but also that it built confidence in readers (i.e., medical professionals). 

After our conversation and reviewing the current website copy, I could see Roger's point. The copy was long and filled with acronyms and high-tech medical words and procedures that I needed to stop and look up every few minutes. While there was a lot of good information, it was buried within the text and would be easily overlooked by website visitors. 

According to The Daily Egg, website visitors spend an average of 15 seconds on a website before clicking away. 15 seconds! Of course, that's an average with some visitors spending much longer and some visiting accidentally and quickly clicking away. Still, it's a startling statistic. 

I began by briefing Roger on the goal of his site. Every business owner wants to draw in new website traffic. But what were his goals beyond that? It turned out that Roger was pairing the launch of his new website with a huge direct mail campaign.

He wanted the medical professionals who would be receiving a glossy brochure to have a site to visit that was packed with reasons why they should hire Roger. We also created a free gift: a white paper that offered real-life, helpful tips on the pain points his product solved. 

What Made the Final Site More Effective

Here are the steps I took to streamline Roger's site and make it more effective: 

1. Clarified Roger's goals by phone
2. Reviewed the current content; made notes about what worked and what didn't
3. Researched competitors' sites
4. Rewrote much of the existing content, deleted a lot of it and created action-oriented language
5. Created a compelling white paper that was packed with tidbits to whet the appetites of Roger's audience
6. Delivered everything on time and on budget

While all of these steps were necessary, the key was creating action/goal-oriented writing. This is the type of writing that makes you feel excited to stop reading an article or post so that you can hurry up and take action before someone else does. 

Content writing, like any marketing, needs to be consistent, aimed at the right audience and memorable in order to be effective. 

What are your challenges when it comes to content writing? Do you find that you lack time, focus or creativity? Please share in the comments and I'll do my best to help you find the resources you need. 

*Roger is a real client but I've changed his name/business details to protect his privacy. 

Do you have a frenemy relationship in your business life: one you know it isn’t healthy, but which you can’t seem to let go?

Lots of small business owners do. This is a twisted kind of friendship where you wake late in the night wondering if you said the wrong thing or didn’t say enough at all. A relationship where you put in hours and hours of effort but sometimes (okay, often) have very little positive results to show for it. This friendship feels really one-sided...because it is. And unfortunately, it’s you who is making all the sacrifices and doing the bulk of the work.

This relationship is one that most small business owners have with...social media.
Social media is everywhere. Not only are there a huge number of options for “connecting with clients” online, but there are a lot of do’s and don’ts about how to use each platform successfully. We’ve become slaves to algorithms, status updates, and the cold, hard data that shows how we’re “performing,” not only day to day but hour to hour and minute to minute. Somewhere in engine search land, I picture a few hairy, sweaty middle-aged men laughing in an uproariously as they tweak algorithms and watch all of us poor schmucks deal with the fallout. As a small business owner, most of us have one most precious commodity: time. And social media can be like a giant drain where our time swirls away from us.

The Glitter of Social Media

I’ve attended a lot of meetings and conferences in my 11+ years as a professional writer. And one question that is bound to be posed in any event is: “Which social media platforms should I be using to find customers?” I too, used to feel a lot of angst about this. I would listen raptly as the keynote speaker or marketing expert would share all the “inside information” I needed to find my “tribe” online. And then, with pages of notes spread over my knees, I’d clutch my pen thinking, “I have to focus on this. This is top priority. I must be on at least three social media platforms three times a day in order to be relevant”.

So, I tried. For a long time I tried being everywhere: Facebook, Twitter, LinkedIn, Instagram, Pinterest, Slack, Reddit. I blogged like a maniac and felt like I spent the better portion of my workday shouting ideas, inspiration, encouragement and questions out into the great black void of the internet.

And you know what happened?

Nothing.

Or at least, not much. And that was for three reasons:

1) I tried to be in too many places.  
2) I didn’t go where my potential clients were.
3) I burned out.

Letting Go of Social Media

Things changed when I reassessed the craziness of my social media schedule and honed in what was actually working. This took a little time and distance. And yes, I’ll admit, it was scary. Letting go of Facebook where I’d built a small following (but wasn’t really seeing any results other than learning about people’s kids’ interests or what their pets were doing), was a little frightening. FOMO (Fear of Missing Out) runs rampant, especially online. But finding more free time and more focus had definitely been worth it.
Through my social media analysis, I discovered some important information: for business writing, LinkedIn was where I needed to be. I still have an account on Twitter, but post/share/peruse it more rarely. I’ve let all the other platforms go (hello Facebook freedom!) and haven’t seen a decline in my business. If anything, I’ve had an increase in new clients probably because now I have time to actually build real connections, reach out to people one-on-one instead of en masse, and (gasp) do my priority work instead of dabbling on social media.

Is It Right for You?

Only you can decide if this is also the right choice for your own business. Looking at the data certainly helps. And while it’s difficult to pinpoint with accuracy what leads come through social media, it’s not as hard to track which posts/information/images got the most interaction. If you can find those, then look at other metrics like new client calls, online forms filled out on your website, newsletter subscribers, and more, around the same time and try to find where the two intersected.  

That was too complicated for me. I went the simple route which was to drop accounts one by one and see what, if anything sales wise, changed. You may be surprised to see that your numbers don’t change all that much. Or that you find with the additional time you’ve freed up you have more energy to put toward sales calls, scheduling coffee meetups with potential clients or developing skills to boost your business overall. If nothing else, you’ll at least see which social media platforms really are important to your business and continue with those.

Joy Choquette has been writing professionally from her home office in northwestern Vermont (which is currently covered in snow) for the past 11 years. She helps small business owners to cut through the clutter online by creating shareable stories and memorable messages that motivate customers to action. She specializes in the areas of business, environmental and health and wellness issues. When she's not writing she loves being in the woods, drinking hot beverages and reading...just not all at the same time.